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Each week brings documents, emails, new jobs, and task lists. Just how much of that is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a separate version of the template add, remove, or alter any data for that unique record, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is the way to create documents from a template — and the way to use templates in your favorite programs –so you can get your tasks quicker.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re not as likely to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. With a template, you know the update will have the exact same formatting, layout, and standard structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. It’s easier to delete info than add it in, so err on the side of including instead of too small.
Imagine you are developing a template of your resume. You’d want to record in-depth facts about your responsibilities and accomplishments, and that means you’ll have all the information you need to apply for almost any job.
You can always delete notes later on, but if it’s not from the template you may forget it.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that’s easy and obvious to search for so you can find.
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