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Every week brings new jobs, emails, files, and job lists. How much of this is completely different from the job you have done? Odds are, maybe not much. Many of our daily tasks are variants on something.
Don’t reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a separate variant of the template, simply add, eliminate, or change any info for that exceptional document, and you are going to have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates in your favorite programs –and to automatically generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as likely to leave out key information, too. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or customers regular project updates. With a template, you understand the upgrade will always have the exact same formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it is more easy to delete info than add it .
Imagine you’re creating a template of your own resume. You’d want to list facts about your duties and achievements, and that means you’ll have all the information you want to submit an application for almost any job.
You always have the option to delete less-important notes later on, but you might forget it if it’s not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the information by yourself, add some text that is easy and obvious to look for so it is possible to find.
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