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Every week brings new jobs, emails, files, and task lists. How much of that is different from the work you have done before? Odds are, not much. A number of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for 17, standardized files with text and formatting. Once you save a variant of the template, just add, eliminate, or alter any info for that unique record, and you’ll have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to create documents from a template — and how to use templates from your favorite programs –so you can get your ordinary tasks done faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are less likely to leave out key information, too. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out the crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you know the upgrade will constantly have the formatting, layout, and general structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is easier to delete info than add it in, so err on the side of including instead of too small.
Imagine you are developing a template of your resume. You’d want to list in-depth details about your duties and achievements, so you’ll have all the information you want to apply for any job.
You can always delete notes that are less-important on, but you might forget it in the final 25, when it’s not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that’s simple and obvious to search for so it is possible to locate.
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