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Each week brings documents, emails, new jobs, and task lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for 17, standardized documents. As soon as you save a variant of the template add, remove, or change any info for that document, and you are going to have the new work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to create documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your ordinary tasks done faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less likely to leave out key information, too. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send clients or investors regular project updates. With a template, you understand the upgrade will have the formatting, layout, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including too rather than too little, it is easier to delete information than add it in.
Imagine you’re developing a template of your resume. You’d want to record in-depth details so you’ll have all the info you need to submit an application for any job.
You can always delete notes on, but you may forget it in the last 25, if it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the information by yourself, add some text that is obvious and easy to look for so it is possible to find.
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