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Every week brings task lists, emails, files, and new projects. How much of this is completely different from the work you’ve done before? Odds are, not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a variant of the template add, remove, or alter any info for that exceptional document, and you are going to have the new job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is how to use templates in your favorite programs –and to create documents from a template–so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re not as likely to leave out key information, too. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) guarantees you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular job updates. Using a template, you understand the update will have the formatting, design, and standard structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including also rather than too small, it is easier to delete info than add it in.
Imagine you are creating a template of your own resume. You would want to record details so you are going to have.
You can always delete less-important notes on, but you might forget it in the last 25, if it’s not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you need to fill in the data by yourself, add some text that is easy and obvious to search for so you can locate text that has to be altered without a lot of effort.
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