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Each week brings new projects, emails, documents, and task lists. Just how much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for new work standardized documents with formatting and text. As soon as you save a variant of the template add, remove, or change any info for that record that is unique, and you’ll have the job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to use templates and the way to generate documents from a template–so it’s possible to get your tasks done faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less inclined to leave out key information, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular job updates. Using a template, you know the update will constantly have the formatting, design, and general structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too small, it is easier to delete information than add it .
Imagine you’re developing a template of your resume. You’d want to record details so you are going to have all the info you need to apply for any job.
You can delete less-important notes on, but you might forget it at the final 25, if it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a little ). But should you need to fill in the information on your own, include some text that’s easy and obvious to search for so you can find.
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