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Every week brings new projects, emails, documents, and job lists. How much of that is different from the job you have done before? Odds are, maybe not much. Many of our daily tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Use templates–as starting point for work that is , standardized documents with formatting and text. Once you save a separate version of the template, simply add, remove, or alter any info for that exceptional record, and you are going to have the new work completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to generate documents from a template — and how to use templates in your favorite apps –so you can get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as inclined to leave out key information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t leave out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you understand the upgrade will constantly have the exact same formatting, design, and structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it in, so err on the side of including too rather than too small.
Imagine you’re developing a template of your resume. You would want to record details about your responsibilities and accomplishments, so you are going to have all the info you need to submit an application for any job.
You can always delete less-important notes on, but if it is not from the template you may forget it.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s easy and obvious to search for so you can find.
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