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Every week brings documents, emails, new jobs, and job lists. How much of this is different from the work you’ve done? Odds are, not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized documents as starting point for new work. As soon as you save a separate variant of the template, just add, eliminate, or change any info for that unique document, and you’ll have the work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is to generate documents from a template — and the way to use templates from your favorite programs –so you can get your tasks done quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial information, also. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send customers or investors regular project updates. Using a template, you know the upgrade will always have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It is simpler to delete info than add it in, so err on the side of adding instead of too little.
Imagine you are developing a template of your resume. You would want to record facts about your responsibilities and accomplishments, so you’ll have all the info you need to submit an application for any job.
You always have the option to delete notes later on, but if it’s not in the template you might forget it.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the data by yourself, include some text that is simple and obvious to search for so it is possible to find.
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