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Each week brings job lists, emails, documents, and new jobs. How much of that is different from the job you’ve done? Odds are, maybe not much. A number of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something new. Use templates–standardized documents with formatting and text as starting point. As soon as you save another version of the template add, remove, or change any data for that document, and you’ll have the new job done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates in your favorite apps–and to automatically create documents from a template–so it’s possible to get your common tasks done faster.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re not as likely to leave out crucial info, also. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause about owning the material once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to customers or investors. Using a template, you know the upgrade will have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding instead of too small, it is more easy to delete info than add it .
Imagine you’re developing a template of your own resume. You’d want to list details so you are going to have.
You can always delete less-important notes on, but you may forget it when it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information on your own, include some text that is obvious and easy to look for so it is possible to locate.
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