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Every week brings documents, emails, new projects, and job lists. Just how much of that is completely different from the job you’ve done before? Odds are, not much. A number of our tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for new 17, standardized documents. Once you save a variant of the template, simply add, eliminate, or change any info for that record, and you are going to have the work.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to use templates in your favorite programs –and the way to automatically create documents from a template–so it’s possible to get your common tasks faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are not as likely to leave out key information, also. By way of example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. With a template, you understand the update will have the exact same formatting, layout, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it’s simpler to delete information than add it .
Imagine you are creating a template of your resume. You’d want to record in-depth facts and that means you are going to have all the info you need to apply for almost any job.
You can always delete less-important notes later on, but if it is not in the template you might forget it.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you need to fill in the information on your own, include some text that’s simple and obvious to look for so you can find text that needs to be changed without much effort.
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