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Each week brings job lists, emails, documents, and new jobs. How much of this is different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for new work standardized documents with formatting and text. As soon as you save a version of the template add, eliminate, or alter any info for that record that is unique, and you’ll have the new work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates and to generate documents from a template–so it’s possible to get your common tasks faster.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re not as inclined to leave out crucial info, too. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t depart out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or clients regular project updates. Using a template, you know the update will have the exact same formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too small, it is easier to delete information than add it .
Imagine you’re developing a template of your resume. You would want to list details about your responsibilities and accomplishments, and that means you’ll have.
You can delete notes later on, but you may forget it in the final edition if it is not from the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the data on your own, include some text that is obvious and easy to search for so it is possible to find.
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