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Every week brings new projects, emails, documents, and job lists. How much of that is totally different from the work you have done? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Instead, use templates–as starting point standardized documents with formatting and text. Once you save a variant of the template add, eliminate, or alter any data for that unique document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates and to automatically generate documents from a template–so you can get your ordinary tasks faster.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as likely to leave out key information, also. By way of example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to investors or clients. With a template, you know the update will always have the formatting, design, and general arrangement.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too small, it’s more easy to delete information than add it in.
Imagine you are creating a template of your resume. You would want to list in-depth details so you’ll have.
You can always delete less-important notes later on, but you may forget it in the final 25, when it is not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that’s obvious and simple to search for so you can find text that has to be altered without much work.
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