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Each week brings documents, emails, new jobs, and job lists. How much of that is completely different from the work you’ve done? Odds are, not much. A number of our daily tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Rather, use templates–standardized documents as starting point. As soon as you save a separate version of the template, just add, remove, or alter any data for that exceptional document, and you are going to have the job completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to use templates from your favorite programs –and the way to automatically generate documents from a template–so you can get your common tasks done faster.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are less likely to leave out key info, too. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t depart out the crucial clause regarding possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to investors or clients. Using a template, you understand the update will have the same formatting, design, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s simpler to delete info than add it in, so err on the side of including rather than too small.
Imagine you are developing a template of your resume. You’d want to record in-depth details so you’ll have.
You can delete notes that are less-important later on, but you may forget it at the final 25, if it is not from the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the data by yourself, add some text that is obvious and easy to look for so you can find.
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