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Every week brings new projects, emails, documents, and task lists. Just how much of this is different from the work you have done before? Odds are, not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Instead, use templates–standardized files with formatting and text as starting point. Once you save a separate version of the template, simply add, remove, or change any info for that document that is unique, and you are going to have the job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates and to automatically generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are not as inclined to leave out crucial information, too. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the upgrade will always have the formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including also rather than too small, it is easier to delete info than add it .
Imagine you’re creating a template of your own resume. You would want to list in-depth facts so you’ll have.
You always have the option to delete less-important notes later on, but you might forget it if it’s not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that is easy and obvious to search for so you can find.
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