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Each week brings documents, emails, new projects, and job lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Instead, use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a version of the template add, remove, or change any data for that exceptional record, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates from your favorite programs –and to generate documents from a template–so you can get your common tasks faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less likely to leave out key info, also. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular job updates to clients or investors. With a template, you know the update will have the formatting, layout, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including too instead of too small, it is simpler to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to list details so you are going to have all the info you need to submit an application for almost any job.
You can delete less-important notes on, but when it’s not in the template you might forget it.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the information by yourself, include some text that is obvious and simple to look for so you can locate.
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