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Every week brings job lists, emails, files, and new jobs. How much of this is different from the job you have done before? Odds are, maybe not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized files. Once you save a separate variant of the template add, remove, or alter any data for that record that is unique, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s to create documents from a template — and the way to use templates in your favorite programs –so you can get your common tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you’re less likely to leave out key information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates. Using a template, you know the update will have the same formatting, layout, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it’s easier to delete information than add it in.
Imagine you’re developing a template of your resume. You would want to record in-depth details so you are going to have all the information you need to apply for any job.
You always have the option to delete notes that are less-important in the future, but you may forget it at the final 25, if it is not in the template.
Some applications will automatically fill in all these variables for you (more on this in a little ). But if you need to fill in the data by yourself, add some text that is obvious and easy to search for so it is possible to locate.
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