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Every week brings new jobs, emails, files, and job lists. Just how much of this is completely different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point for new work. Once you save a separate version of the template add, remove, or alter any info for that record, and you are going to have the new work completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to automatically generate documents from a template — and how to use templates from your favorite apps –so you can get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are less likely to leave out key information, too. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to clients or investors. Using a template, you know the update will always have the exact same formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including also rather than too little, it is simpler to delete info than add it in.
Imagine you’re creating a template of your own resume. You would want to list facts about your responsibilities and accomplishments, and that means you are going to have all the information you want to submit an application for almost any job.
You can delete less-important notes on, but you may forget it when it’s not in the template.
Some tools will automatically fill in all these factors for you (more on that in a little ). But if you have to fill in the data by yourself, include some text that’s obvious and easy to search for so you can find text that needs to be changed without a lot of work.
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