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Every week brings new projects, emails, documents, and job lists. How much of that is totally different from the work you’ve done? Odds are, not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point standardized documents with formatting and text. As soon as you save another variant of the template, just add, eliminate, or change any data for that unique document, and you’ll have the new job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates and to create documents from a template–so it’s possible to get your ordinary tasks faster.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to investors or customers. With a template, you understand the update will have the same formatting, layout, and standard structure.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of adding instead of too little.
Imagine you are creating a template of your own resume. You’d want to list facts and that means you are going to have all the info you want to apply for any job.
You can delete notes that are less-important in the future, but you might forget it at the final 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the information on your own, include some text that is obvious and easy to search for so it is possible to locate.
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