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Every week brings new projects, emails, documents, and task lists. How much of this is different from the job you’ve done? Odds are, not much. A number of our day-to-day tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save another variant of the template add, remove, or change any data for that record, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and how to generate documents from a template–so it’s possible to get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out key info, too. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. You send customers or investors regular project updates. Using a template, you understand the upgrade will have the formatting, design, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including instead of too small, it’s more easy to delete information than add it in.
Imagine you’re developing a template of your own resume. You would want to record in-depth facts about your responsibilities and achievements, so you’ll have all the information you want to submit an application for almost any job.
You can delete notes later on, but you might forget it in the last 25, when it is not in the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the data by yourself, include some text that is obvious and easy to search for so it is possible to find.
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