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Each week brings documents, emails, new projects, and job lists. How much of this is completely different from the job you have done? Odds are, not much. Many of our daily tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for new 17, standardized files with text and formatting. Once you save another variant of the template, simply add, eliminate, or change any data for that record, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates from your favorite apps–and to create documents from a template–so it’s possible to get your common tasks quicker.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular project updates. Using a template, you understand the update will always have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete information than add it , so err on the side of including instead of too small.
Imagine you are creating a template of your own resume. You’d want to record in-depth details about your duties and achievements, and that means you are going to have.
You can delete less-important notes later on, but you might forget it in the final 25, if it’s not in the template.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the information by yourself, add some text that is obvious and simple to look for so it is possible to find.
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