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Each week brings files, emails, new projects, and job lists. How much of this is totally different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel every single time you start something fresh. Use templates–standardized files with formatting and text as starting point for new work. Once you save a separate variant of the template add, remove, or alter any info for that record that is unique, and you’ll have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates from your favorite apps–and to create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less inclined to leave out key info, also. By way of instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send investors or clients regular project updates. Using a template, you understand the upgrade will have the same formatting, layout, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it’s simpler to delete info than add it .
Imagine you are developing a template of your resume. You would want to list facts so you are going to have all the info you need to submit an application for almost any job.
You can always delete notes that are less-important later on, but you might forget it in the final 25, if it’s not from the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that is easy and obvious to search for so it is possible to locate text that has to be changed without much effort.
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